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Terms & Conditions

Last updated: 07-11-2025

1. Introduction

Welcome to A Events & Co (“we,” “us,” or “our”). These Terms & Conditions govern your use of our website aeventsco.com and any services you book or purchase from us.
By using our website or engaging our event planning services, you agree to these Terms & Conditions. Please read them carefully before proceeding.

2. About Us

A Events & Co is an event planning agency based in Amsterdam, The Netherlands, specializing in corporate events, weddings, and private celebrations.

KVK nummer: 76088529
Email: info@aeventsco.com

3. Services Provided

We provide event planning, coordination, design, and consultation services. The specific details of each service, including scope, timeline, and deliverables, will be outlined in your individual proposal or contract.

4. Quotes & Bookings

  • All quotes are valid for 14 days from the date issued unless otherwise stated.

  • A booking is confirmed only once a written agreement is signed and a deposit (if applicable) has been received.

  • Prices are provided in euros (€) and include/exclude VAT as specified.

5. Payments

A 30% deposit is required when the agreement is signed to confirm the booking and reserve the event date. A second payment of 40% is due four weeks before the event, and the remaining 30% is due three days before the event. For bookings made within four weeks of the event, an adjusted payment schedule will be included in the proposal. All third-party vendor costs must be paid according to the relevant vendor’s payment terms and, in all cases, before the event.

  • Payments can be made via bank transfer, credit card, or other approved methods.

  • Late payments may incur a 2% late fee per month.

6. Cancellations & Refunds

All cancellations must be submitted in writing. If the client cancels more than 60 days before the event, payments made will be refunded, excluding work already completed and non-recoverable third-party costs. For cancellations made 30–59 days before the event, 50% of the agreed planning fee remains payable. For cancellations made fewer than 30 days before the event, the full planning fee remains payable. Any non-recoverable vendor costs are always the client’s responsibility.

If we must cancel due to unforeseen circumstances, you’ll receive a full refund of any payments made, unless an alternative date or planner is agreed upon.

7. Client Responsibilities

You agree to:

  • Provide accurate and timely information necessary for us to plan your event.

  • Obtain any required permissions, permits, or venue approvals.

  • Respect agreed timelines and payment schedules.

  • Treat our staff and partners with professionalism and respect.

8. Vendor & Third-Party Services

We may recommend or hire trusted third-party vendors (e.g., venues, caterers, decorators) on your behalf. While we carefully select our partners, we are not liable for the performance or actions of third-party vendors.

9. Intellectual Property

All content on our website (text, images, logo, and designs) is owned by A Events & Co or used with permission. You may not reproduce or distribute our materials without written consent.

We may take photos or videos of your event (with your consent) for our portfolio and marketing purposes.

10. Liability

While we do everything possible to ensure your event runs smoothly, A Events & Co is not liable for:

  • Delays or failures caused by events beyond our control (e.g., weather, strikes, illness, or venue issues).

  • Any indirect, incidental, or consequential damages.

Our total liability is limited to the amount you have paid for our services.

11. Force Majeure

Neither party will be liable for delays or failures caused by circumstances beyond reasonable control, including natural disasters, pandemics, government restrictions, or acts of God.

12. Privacy & Data Protection

We process personal data in accordance with our Privacy Policy, which you can view here https://aeventsco.com/privacy-policy/.

13. Changes to These Terms

We may update these Terms & Conditions from time to time. The latest version will always be posted on our website with the updated date.

14. Governing Law

These Terms & Conditions are governed by and construed in accordance with the laws of The Netherlands. Any disputes will be handled by the competent courts in Amsterdam.

15. Contact Us

For questions or concerns regarding these Terms & Conditions, please contact:

A Events & Co
Amsterdam, The Netherlands
📧  info@aeventsco.com
🌐 aeventsco.com